Procurement & Logistics Executive

LONDON OR NYC BASED

The Invisible Collection is seeking a Procurement & Logistics Executive to work with our in a creative and fast paced environment. This position is an outreach position for a highly motivated individual who will work from our showroom (zone 1, South Kensington) to fulfil incoming orders for clients all over the world. This person will act as a representative of our brand and the designer brands we carry.

Responsibilities include (but not limited to):

  • Liaise with suppliers, freight forwarders and shipping lines via email and/or telephone to provide competitive shipping quotes
  • Prepare and send purchase orders to suppliers and post purchase invoices in accounting software
  • Follow up with suppliers, freight forwarders and shipping lines via email and/or telephone to secure shipping prices and production and shipping lead times
  • Organise packing, crating, pick-ups, shipments and deliveries of orders from and to around the world
  • Compile all shipping documentation (Commercial Invoices, Packing Lists and Delivery Notes) and send to suppliers, freight forwarders and shipping lines
  • Communicate with internal departments to understand priorities and schedule work
  • Communicate with clients to coordinate exports/imports at customs and organise deliveries
  • Manage and log returns, shippings of samples and catalogues
  • General administrative duties

Skills required:

  • Fluent in English. Intermediate level in French is preferred.
  • Strong interest in luxury and/or design
  • Computer literate with good experience of Microsoft Office, Email and Internet
    Experience in a similar role would be an advantage
  • Must be able to communicate accurately and concisely, whilst having strong analytical, planning, co-ordination and effective time management skills
  • Ability to prioritize, learn quickly and develop in a fast moving, pressurized, international environment
  • Demonstrate the ability to represent the Company with suppliers, stakeholders and clients
  • Ensure standard operating procedures are executed and policies are followed
  • Great attitude and self-motivated
  • Readily available for client inquiries
  • Strong customer service skills
  • The ability to create and maintain productive relationships with colleagues and clients

We will provide: Competitive Base Salary, paid vacation, and great team in a growing start-up

Follow The Invisible Collection on LinkedIn and Instagram

To apply, please email [email protected]

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