Sample and Stock Coordinator – Full Time Position

Job Description: Sample and Stock Coordinator – Full Time Position 
Location: London Head Office
Line Manager: Head of Operations
Starting date : ASAP

The Invisible Collection is the fastest growing E-Commerce in the Contemporary Custom Furniture Space. Based between Paris, London, New York and Los Angeles, The Invisible Collection highlights the world of 21st century talents. The decorative arts have never been so in demand. After the trend for vintage furniture and contemporary art, the work of contemporary interior designers, made to order by the most expert hands and with the most knowledgeable craftsmanship, encapsulates luxury today. If you want to be part of this incredible adventure, keep reading!

PURPOSE OF THE ROLE

We are seeking a Samples and Stock Coordinator working from our Marylebone showroom to manage our samples and stock library.

ROLE ACCOUNTABILITIES 

• Sample Library Management:
• Maintain and organize our extensive sample library and stock room, ensuring easy accessibility and a clean, orderly space.
• Keep an accurate inventory of all samples and stock, tracking their location and condition.
• Sample and Stock Logistics:
• Prepare and pack Sample and Stock for shipment
• Coordinate the shipping of samples worldwide, ensuring timely and secure deliveries.
• Proactively chase and monitor the status of shipped samples to guarantee on-time arrivals.
• Courier Coordination:
• Communicate effectively with courier services, addressing any delivery issues promptly and professionally.
• Sample Documentation:
• Photograph and meticulously label all samples, enhancing visual documentation and identification.
• Ensure proper documentation for customs and shipping regulations.
• Stakeholder Communication:
• Establish daily communication with suppliers, sales teams, and clients to fulfill sample requests efficiently.

REQUIRED SKILLS AND EXPERIENCE

• Bachelor’s degree in Business, Supply Chain Management, or a related field is preferred.
• Proven experience in sample and stock coordination, preferably in the design industry.
• Strong organizational skills with a keen attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in inventory management software and Microsoft Office Suite.
• Ability to work well under pressure and meet tight deadlines.
• Analytical mindset to make data-driven decisions.
• Problem-solving abilities to address logistical challenges.
• A passion for design and a commitment to maintaining high standards.

RECRUITMENT PROCESS

To apply, send your application and CV to [email protected]. 

• Initial interview with our Head of Operations, Lucie
• A case study to Lucie (Head of Ops) and a member of the Ops team during a second interview
• Final interview with our co-founders 

If you are a proactive and resourceful professional with a passion for design and logistics, and you’re ready to contribute to the success of our renowned design company, we invite you to apply for the Sample and Stock Coordinator position. Join us in shaping the future of design innovation!

Please send your CV and Cover Letter to [email protected]

The Invisible Collection is committed to ensuring and promoting equality for all employees and job applicants. We endeavour to maintain a working environment in which all individuals treat others with respect and are able to make best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit.